Cookie and Privacy Policy

Cookie and Privacy Policy

At Innovation District Copenhagen, we prioritise the protection of your personal data. This policy explains how we collect and process data when you visit our website, subscribe to our newsletter, or contact us via our forms.

1. Data Controller

Innovation District Copenhagen is the data controller responsible for the processing of your personal data.

Innovation District Copenhagen
CVR no: 46130626
Tagensvej 22
2200 Copenhagen N
Denmark

Contact person: Jes Andersen

2. Data Collection and Purposes

We collect information to provide our services and communicate effectively. We process the following data:

  • Contact Form: When you write to us, we collect your name, email address, subject, and message to answer your enquiry. We do not share your contact form details with external partners.
  • Newsletter (Mailchimp): When you subscribe to our newsletter, we collect your email address and consent to send you news and updates. You can unsubscribe at any time using the link in the footer of any email.
  • Website Analytics (Google Analytics 4): When you visit our website, we collect pseudonymised information about your usage (such as pages visited, device type, and time spent). The purpose is strictly statistical analysis to improve website structure and content. We do not use Google Analytics for targeted marketing or display advertisements.
  • Embedded Media (YouTube & Issuu): Our website includes embedded videos from YouTube and publication viewers from Issuu. These external services are blocked by default and will not load or set cookies until you grant consent in our cookie banner. Once consented, these third parties may process your IP address and technical device data.

3. Legal Basis for Processing

We process your personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable cookie regulations:

  • Legitimate Interest (GDPR Art. 6(1)(f)): To respond to enquiries submitted via our contact form.
  • Consent (GDPR Art. 6(1)(a)): For sending newsletters, setting analytics cookies (Google Analytics 4), and loading embedded third-party media (YouTube and Issuu). You can withdraw your consent at any time.

4. Recipients of Personal Data

We transfer personal data to trusted data processors (IT service providers) assisting with our site operations:

  • Curanet: Hosting provider for the WordPress website.
  • Mailchimp (The Rocket Science Group LLC): Platform used for distributing newsletters.
  • Google Ireland Limited: Provider of Google Analytics 4 for statistics and YouTube for embedded videos.
  • Issuu Inc.: Provider of embedded publication viewers.

5. Data Retention and Erasure

We store your data only for as long as necessary for the intended purpose:

  • Enquiries: Deleted no later than 2 years after correspondence is concluded.
  • Newsletter: Retained for as long as you remain subscribed. Data is removed promptly upon unsubscribing.
  • Analytics Data (GA4): Retained for up to 14 months before being automatically deleted from Google servers.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  • The right to access the personal data we hold about you.
  • The right to request rectification of inaccurate or incomplete data.
  • The right to request erasure (“right to be forgotten”).
  • The right to restrict or object to the processing of your data.
  • The right to withdraw your consent at any time.

To exercise your rights, please contact us using the details provided above. You also have the right to lodge a complaint with your local supervisory authority (in Denmark, Datatilsynet).

7. Cookies

We use cookies on our website to ensure proper technical function and to analyse site performance. We use CookieYes to manage cookie consents. You can view a complete and updated list of active cookies, their specific purposes, and expiry dates inside our cookie banner. You can update or revoke your consent preferences at any time via the banner on our website.

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